This policy deals only with personal information handled by CAEP. Personal information is information about an identifiable individual, excluding business contact information. The following explains how CAEP handles personal information. CAEP reserves the right to change this policy and it may be updated periodically. These changes may affect our use of member information. Accordingly, members are advised to check for changes regularly.
Purpose of Personal Information
The purpose for which CAEP collects personal information will be identified at or before the time the information is collected. The CAEP may collect personal information for the purposes of:
- Administering CAEP membership and providing member services;
- Publishing in the Membership Directory online or in print;
- Registering for CAEP events;
- Purchasing various CAEP products or services including document certification or advertising space;
- Processing and administering the above or other purposes as necessary;
- Confirming that an organization or individual is a member;
- Complying with any statutory requirements;
- Recommending a member as a provider of a product/service; and
- Where membership information is requested, in special circumstances, to offer a potential benefit to the membership and where there is no other cost-effective means of obtaining the benefit.
CAEP will not use personal information for any other purpose than identified at or before the time of collection.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
CAEP does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for it to proceed with a request for information, or provide individuals with a product or service. In such cases, it will provide the member with a description on the information it needs. In all cases, CAEP limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. CAEP collects only information that is voluntarily provided by the member and undertakes that such information will be kept strictly confidential.
Any personal information that CAEP retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
CAEP respects the privacy of its members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. It stores personal information in electronic and physical files that are secure. Its security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, intrusion detection and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while CAEP strives to protect member personal information, it cannot ensure or warrant the security of any information transmit to it or received from it electronically. This is especially true for information transmitted to us via e-mail.
Accuracy of and Access to Personal Information Collected
CAEP makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The CAEP does not routinely update personal information.
Any questions or comments about CAEP’s handling of personal information should be directed to our administrator.
Return & Cancellation Policies
Membership fees paid are non refundable, however they can be re-assigned to another community from the same corporate entity during the membership year at no cost. Please notify us by email if you wish any changes.
Any cancellation must be received no later than three business days prior to the event.
B102, Ste 354, 5121 48 Street, Red Deer, Alberta, T4N 7C3
(403) 357-2237 telephone (403) 357-2288 fax